Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items
  1. Access to some or all full items is controlled.
  2. All full items are individually tagged with differing rights permissions and conditions.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. The repository is restricted to:Datasets
  3. Principal Languages: English

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by accredited members of the organisation, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. No moderation policy defined. Assume nothing has been vetted.
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained for at least 10 years from the date of deposition.
  2. The repository will try to ensure continued readability and accessibility.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. The repository is working with external partners to backup items in external archives
  4. The repository regularly backs up its files according to current best practice.
  5. Items may not normally be removed from the repository.
  6. Acceptable reasons for withdrawal include:
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  7. No deletion method for withdrawn items defined.
  8. Errata and corrigenda lists may be included with the original record if required.
  9. In the event of the repository being closed down, the database will be transferred to another appropriate archive.